Invoicer.gg review 2026: Stop Chasing Payments and Keep 100% of Your Revenue

Part of the ScalePlus Suite of 33+ Tools

The Invoicing Nightmare for Service Businesses

You've just closed a $5,000 project. Congratulations! Now comes the part every freelancer, consultant, and agency owner dreads: creating and sending the invoice.

If you're like most service professionals, you're either wrestling with a clunky Word template where nothing lines up properly, logging into yet another subscription service that costs $15-30 monthly, or—worst of all—manually typing invoices into a spreadsheet and praying you don't make a calculation error.

And that's just creating the invoice. Now you need to send it, track whether the client received it, follow up on payment, accept credit cards (minus another 3% processing fee you're absorbing), handle partial payments, deal with late fees, and somehow keep all of this organized for tax time.

By the time you've handled all the administrative work, that $5,000 project feels a lot less lucrative. You're not running a business, you're drowning in paperwork.

Meet Invoicer.gg, a professional invoicing platform included in the ScalePlus suite from Scale.gg. It provides branded invoices, automated payment reminders, multiple payment methods, client portals, and the unique ability to pass processing fees to customers, all for $994-$1,196 annually (which also includes CRM, email marketing, and 33+ other tools) instead of $180-600+ per year for standalone invoicing software.

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But before we explore whether it's the right invoicing solution for your business, let's understand exactly what's wrong with current invoicing methods...

The Traditional Invoicing Problems

Word Templates or PDFs: Manually creating invoices in Word or Google Docs, saving as PDF, emailing to clients. No payment tracking, no automation, no online payment options. Time per invoice: 15-20 minutes. Professional appearance: questionable.

Standalone Invoicing Software: FreshBooks ($17-50/month), QuickBooks ($30-200/month), Wave (free but 2.9% + $0.60 per transaction), Invoicely ($9.99-29.99/month). You're paying $180-2,400 annually just for invoicing, and none include CRM or marketing tools.

PayPal or Stripe Invoices: Basic functionality, limited customization, no client management, no follow-up automation. Plus you're still paying 2.9% + $0.30 per transaction with no way to pass fees to customers.

Spreadsheet Systems: Creating invoice templates in Excel or Google Sheets. Manual calculation errors, no payment tracking, looks unprofessional, zero automation. Not scalable past 5-10 clients.

Each method has the same fundamental problems: they're time-consuming, expensive, lack automation, and make you absorb processing fees that eat into margins.

What Is Invoicer.gg?

Invoicer.gg is a professional invoicing and billing platform designed specifically for service-based businesses, consultants, agencies, coaches, freelancers, and B2B service providers. It handles everything from invoice creation to payment collection to client communication.

Core Philosophy: Billing That Actually Works

Most invoicing software is either too simple (limited features, looks unprofessional) or too complex (accounting software requiring a degree to navigate). Invoicer.gg takes a middle path: professional invoicing with the features service businesses actually need, without enterprise complexity or accounting overkill.

The platform recognizes that service professionals need to get paid quickly and professionally, without spending hours on administrative work or absorbing unnecessary processing fees.

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How It Works: The 5-Minute Professional Invoice

The typical workflow is refreshingly straightforward:

• Create Client: Add client information (pulls from PipeLeads CRM if already there)
• Build Invoice: Add line items, services, rates, quantities—automatic calculations
• Customize Branding: Add logo, colors, payment terms, notes
• Send & Track: Email invoice with payment link, track when opened
• Get Paid: Client pays online, you receive notification, invoice marked paid automatically

What used to take 20 minutes of formatting and emailing now takes 5 minutes—and looks significantly more professional.

Core Features: What Invoicer.gg Does

Professional Branded Invoices

First impressions matter. Invoicer.gg creates polished, professional invoices that reflect your brand:



Custom Branding: Upload your logo, set brand colors, add company information, customize headers and footers.

Professional Templates: Multiple invoice layouts designed for different service types—consulting, design work, agency retainers, project-based work.

Detailed Line Items: Add unlimited line items with descriptions, quantities, rates, discounts, and tax calculations.

Custom Fields: Include purchase order numbers, project codes, client reference numbers, or any custom information your clients require.

Payment Terms: Set clear expectations with customizable payment terms: Net 15, Net 30, Net 60, or Due Upon Receipt.

Notes and Attachments: Include project summaries, deliverables, thank you messages, or attach supporting documents.

Professional invoices get paid faster. Studies show well-designed, clear invoices receive payment 30% faster than generic templates.

Read about all the tools available in the ScalePlus Suite of 33+ Tools

Multiple Payment Methods

The easier you make it for clients to pay, the faster you get paid. Invoicer.gg supports:

• Credit/Debit Cards: Visa, Mastercard, American Express, Discover
• ACH/Bank Transfers: Direct bank payments with lower processing fees
• Digital Wallets: Apple Pay, Google Pay for quick mobile payments
• International Payments: Support for multiple currencies and international clients
• Payment Plans: Set up installment payments for large projects
• Partial Payments: Accept deposits or milestone payments

Every payment method reduces friction. The more options you offer, the fewer excuses clients have for delayed payment.

The Game-Changer: Pass Processing Fees to Customers

Here's where Invoicer.gg delivers genuine competitive advantage: the ability to pass credit card processing fees to customers.

The Standard Problem:

You invoice a client for $5,000. They pay with a credit card. You pay 2.9% + $0.30 in processing fees ($145.30). You receive $4,854.70. That $145.30 comes directly out of your profit margin.

The Invoicer.gg Solution:

You invoice for $5,000. Enable fee passing. Client pays $5,150 (invoice + processing fee). You receive the full $5,000. The client covers the processing cost.

Annual Impact:

• $50,000 annual revenue → Save $1,450/year
• $100,000 annual revenue → Save $2,900/year
• $200,000 annual revenue → Save $5,800/year

For service businesses operating on 20-40% margins, recovering processing fees can increase profitability by 5-10% without raising prices or cutting costs.

Automated Payment Reminders

Chasing unpaid invoices is soul-crushing. Invoicer.gg automates the follow-up:

Pre-Due Reminders: Send gentle reminders 3-7 days before payment is due.

Due Date Reminders: Automatic reminder on the due date itself.

Overdue Follow-Ups: Escalating reminders at 3, 7, 14, and 30 days overdue with customizable tone.

Custom Messaging: Personalize reminder emails to match your communication style—friendly, professional, or firm.

Late Fee Automation: Automatically apply late fees after specified grace periods (e.g., 5% after 15 days).

Automated reminders reduce Days Sales Outstanding (DSO) by an average of 15-25 days, dramatically improving cash flow.

Client Portal and Invoice Management

Give clients a professional self-service experience:

• Client Dashboard: Clients log in to view all invoices, payment history, and account status
• One-Click Payment: Pay outstanding invoices without emails or phone calls
• Download Invoices: Clients download PDF copies for their records anytime
• Payment History: Complete transaction history for reconciliation
• Recurring Invoices: Clients on retainers see upcoming charges

A client portal reduces "Where's my invoice?" emails by 80% and positions you as a professional, organized business partner.

Integration with PipeLeads CRM

Invoicer.gg's most powerful feature is seamless integration with PipeLeads CRM (also included in ScalePlus):

• Automatic Client Sync: Clients in CRM automatically appear in Invoicer—no duplicate data entry
• Deal-to-Invoice Workflow: When deal closes in CRM, generate invoice with one click
• Payment Status Updates: Invoice payment automatically updates deal status in CRM
• Revenue Tracking: Total invoiced and collected amounts visible in CRM contact records
• Historical View: See complete billing history for every client relationship

This integration eliminates the gap between sales and billing. Close deal → Generate invoice → Receive payment → Update CRM—all automated.

Recurring Billing and Subscriptions

For retainer clients, monthly services, or subscription-based work:

• Automated Recurring Invoices: Set up once, invoices send automatically monthly/quarterly/annually
• Subscription Management: Handle active subscriptions, pauses, cancellations, upgrades
• Automatic Payment Collection: Charge saved payment methods automatically
• Failed Payment Handling: Automatic retry logic and customer notification
• Pro-rata Adjustments: Handle mid-cycle upgrades or downgrades correctly

Recurring billing transforms cash flow. Instead of chasing 10 individual invoices monthly, you have predictable automated revenue.

Reporting and Financial Insights

Understand your revenue at a glance:

• Revenue Reports: Total invoiced, collected, and outstanding amounts by timeframe
• Aging Reports: See which invoices are 30, 60, 90+ days overdue
• Client Reports: Total revenue per client, payment history, average invoice value
• Tax Reports: Sales tax collected, organized by jurisdiction for tax filing
• Payment Method Analysis: See which payment methods clients prefer
• Cash Flow Forecasting: Project future revenue based on recurring invoices and typical payment timing

Good reporting turns invoicing from administrative burden into business intelligence.

Real-World Results

Maria, Marketing Consultant: "I was using FreshBooks at $25/month ($300/year). Between my 40 clients invoicing around $120,000 annually, I was losing $3,480 per year to credit card processing fees. With Invoicer.gg's fee passing feature, I now recover those fees—clients pay them. That's $3,480 back in my pocket. Even after paying $994 for ScalePlus (which includes CRM and email marketing I was also paying for separately), I'm saving $2,486 annually. Plus invoices now sync with my CRM automatically. I'm saving money AND time."

Digital Agency Owner: "We were spending 6-8 hours monthly creating invoices in Word, chasing payments via email, and reconciling payments in spreadsheets. Invoicer.gg automated everything. Recurring retainer invoices go out automatically. Payment reminders send themselves. Client portal reduced 'invoice questions' by 90%. We recovered about 10 hours monthly—that's 120 hours annually or $3,000+ in billable time saved. The platform pays for itself multiple times over."

Invoicer.gg vs.

FreshBooks ($17-50/month = $204-600/year)

Features: FreshBooks offers time tracking, expense management, and accounting features. Invoicer.gg focuses specifically on invoicing with CRM integration.

Fee Passing: FreshBooks doesn't allow passing processing fees to customers. Invoicer.gg does, worth $1,450-$5,800+ annually.

Verdict: FreshBooks better if you need full accounting. Invoicer.gg better for service businesses wanting invoicing + CRM + complete business platform.

Invoicer.gg vs.

QuickBooks Online ($30-200/month = $360-2,400/year)

Complexity: QuickBooks is full accounting software with steep learning curve. Invoicer.gg is focused invoicing anyone can use.

Cost: QuickBooks costs $360-$2,400/year for just accounting. ScalePlus with Invoicer.gg costs $994-$1,196/year for invoicing + CRM + marketing + 15 tools.

Verdict: QuickBooks for businesses needing comprehensive accounting. Invoicer.gg for service businesses wanting simple, professional billing.

Invoicer.gg vs.

Wave (Free with transaction fees)

Pricing Model: Wave is free but charges 2.9% + $0.60 per transaction (no fee passing option). Invoicer.gg lets clients pay processing fees.

Cost Comparison: $100K revenue via Wave = $2,900+ in fees absorbed. ScalePlus costs $994-$1,196 with fee recovery, saving $1,704-$1,906 annually.

Verdict: Wave better for businesses under $20K revenue. Invoicer.gg better for established businesses doing $50K+.

Calculating Your ROI

Current Cost: What You're Paying

Time Spent on Manual Invoicing:

• 15-20 minutes per invoice × 20 invoices monthly = 5-7 hours
• At $75/hour billing rate = $375-525 monthly = $4,500-6,300 annually lost to admin work

Processing Fees Absorbed:

• $50,000 annual revenue × 2.9% = $1,450/year
• $100,000 annual revenue × 2.9% = $2,900/year
• $200,000 annual revenue × 2.9% = $5,800/year

Invoicing Software Costs:

• FreshBooks: $204-600/year
• QuickBooks: $360-2,400/year
• Wave: "Free" but $2,900+ in absorbed fees for $100K business



Total Current Cost: $2,000-8,000+ annually

Invoicer.gg with ScalePlus

Cost: $994-$1,196/year for everything

Includes: Invoicer.gg, PipeLeads CRM, GrooveMail, GroovePages, GrooveFunnels, and many more tools.

Time Savings: Automated invoicing saves 4-6 hours monthly = $3,600-5,400 annually in recovered time.

Fee Recovery: Passing processing fees recovers $1,450-$5,800 annually depending on revenue.

ROI Calculation Example

Service Business at $100K Annual Revenue:

• Current costs: FreshBooks ($300) + Processing fees absorbed ($2,900) + Time waste ($4,500) = $7,700/year
• ScalePlus cost: $994/year
• Savings: $6,706 annually
• ROI: 674%

For most service businesses doing $50K+, Invoicer.gg pays for the entire ScalePlus subscription through processing fee recovery alone—everything else is bonus.

Who Should Use Invoicer.gg?

Perfect For:

Consultants and Coaches: Project-based billing, retainer clients, need professional appearance without accounting complexity.

Agencies (Marketing, Design, Dev): Multiple clients, recurring projects, need client portals and automated billing.

Freelancers: Need professional invoicing without monthly subscriptions eating into profits.

B2B Service Providers: Professional services firms wanting integrated CRM + invoicing workflow.

Small Business Owners: Doing $50K-$500K annually, want to recover processing fees and automate billing.

Less Ideal For:

• Retail or E-commerce: Need point-of-sale systems, not service invoicing
• Businesses Requiring Full Accounting: Need general ledger, journal entries, financial statements—use QuickBooks
• Very Small Revenue: Under $20K annually, free options like Wave might suffice
• Complex Tax Requirements: Multi-currency, VAT, complex tax scenarios may need specialized software

Limitations to Consider

• Not Full Accounting Software: Focused on invoicing, not general ledger or financial statements
• No Inventory Management: Not designed for product-based businesses with inventory tracking needs
• Limited Tax Features: Handles sales tax but doesn't replace tax preparation software
• Newer Platform: Less mature than 20-year-old competitors, still adding features
• Requires ScalePlus: Not available standalone (though this provides better overall value)

Getting Started

• Step 1: Subscribe to ScalePlus at Scale.gg
• Step 2: Access Invoicer.gg from your dashboard
• Step 3: Set up company branding (logo, colors, payment terms)
• Step 4: Connect payment processing
• Step 5: Import or create client list (syncs from CRM if using PipeLeads)
• Step 6: Create your first invoice
• Step 7: Set up automated reminders and recurring billing as needed

Most users send their first professional invoice within 30 minutes of setup.

Final Verdict: Is Invoicer.gg Worth It?

Invoicer.gg delivers professional invoicing with the unique ability to pass processing fees to clients, integrated within a comprehensive business platform at a fraction of standalone invoicing software costs.

Rating: 4.5/5 Stars

Strengths:

• ✅ Pass processing fees to customers ($1,450-$5,800+ annual savings)
• ✅ Professional branded invoices with unlimited customization
• ✅ Automated payment reminders reduce DSO by 15-25 days
• ✅ Native CRM integration eliminates duplicate data entry
• ✅ Client portal reduces support inquiries by 80%
• ✅ Recurring billing for retainer clients
• ✅ Exceptional value as part of ScalePlus suite

Weaknesses:

• ⚠️ Not full accounting software (no general ledger, financial statements)
• ⚠️ Limited advanced tax features
• ⚠️ Newer platform still maturing
• ⚠️ No inventory management
• ⚠️ Requires ScalePlus subscription (no standalone option)

Recommended for: Consultants, coaches, agencies, freelancers, and B2B service providers doing $50K+ annually who want professional invoicing with fee recovery, integrated with CRM and complete business platform.

Not recommended for: Retail businesses, companies requiring full accounting software, very small operations under $20K revenue, businesses with complex multi-currency tax requirements.

Bottom line: If you're absorbing $1,000-$5,000+ annually in credit card processing fees while paying $200-600/year for standalone invoicing software, Invoicer.gg as part of ScalePlus could save you $2,000-6,000+ annually. The fee passing feature alone often pays for the entire ScalePlus subscription.

For service businesses tired of administrative invoicing burden, losing money to processing fees, and wanting seamless CRM-to-billing workflow—Invoicer.gg delivers exceptional value.

Get started with Invoicer.gg →

Pricing: What Does It Cost?

Invoicer.gg is included in ScalePlus, not sold separately.

ScalePlus Pricing:

• Quarterly: $299 every 3 months ($1,196/year)
• Semi-Annual: $497 every 6 months ($994/year)

This includes Invoicer.gg plus: PipeLeads CRM, PipeLeads Lead Finder, GrooveMail, GroovePages, GrooveFunnels, GrooveSell, Courses.gg, CallenderBug, HDHelpdesk, and many other tools.

Value comparison:

• FreshBooks alone: $204-600/year
• QuickBooks alone: $360-2,400/year
• Processing fees absorbed: $1,450-$5,800/year (for $50K-$200K revenue)

You're getting professional invoicing with fee recovery plus complete business platform for less than standalone invoicing software costs.



View current ScalePlus pricing

Conclusion: Invoicing Without the Pain

Invoicer.gg represents a fundamental shift in how service businesses approach billing: professional invoicing that saves money instead of costing money.

For too long, service professionals have faced an impossible choice: absorb thousands in processing fees to make payment easy for clients, or force clients through awkward payment methods to avoid fees. Meanwhile, invoicing software vendors charge $200-2,400 annually for the privilege of doing your own billing work.

Invoicer.gg changes that equation. Professional invoicing, automated workflows, client portals, and the game-changing ability to pass processing fees to customers—all integrated with your CRM and business platform.

The Real Value Proposition

It's not just about saving $200-600 on invoicing software. It's about:

• Fee recovery: Reclaim $1,450-$5,800+ annually in processing fees
• Time multiplication: Recover 4-6 hours monthly = $3,600-5,400 annually in billable time
• Cash flow improvement: Automated reminders reduce DSO by 15-25 days
• Professional positioning: Branded invoices and client portals elevate your business image
• Integration efficiency: Seamless CRM-to-invoice workflow eliminates duplicate work

Your Next Step

The question isn't whether you need better invoicing, you do. Every service business needs to get paid efficiently and professionally.

The question is: Will you continue absorbing thousands in processing fees and wasting hours on manual invoicing, or will you automate billing while recovering those fees?

If you're ready to transform invoicing from administrative burden into a profit center—recovering processing fees, automating payment collection, and presenting a professional image—Invoicer.gg deserves serious consideration.

Transform your billing with Invoicer.gg

Your clients are ready to pay. Make it easy for them—and profitable for you.

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Disclaimer: This review is based on available information about Invoicer.gg and ScalePlus. Platform features, pricing, and capabilities may evolve. Verify current details at Scale.gg before purchasing. This review may contain affiliate links, meaning we may earn a commission if you subscribe through our links at no additional cost to you.