GrooveWebinar Review 2026: Automated Evergreen Webinar Platform

Part of the ScalePlus Suite of 33+ Tools

The Webinar Revenue Multiplier

Webinars remain one of the highest-converting formats for selling high-ticket products and services. The average webinar conversion rate for offers over $500 is 20-30%, dramatically higher than typical landing page conversions of 2-5%. Companies using webinars generate 2-5x more revenue per lead than those relying solely on traditional marketing.

The psychology is simple: webinars build trust through education, demonstrate value through presentation, handle objections systematically, and create urgency through limited-time offers. Whether you're selling $997 courses, $5,000 coaching programs, $10,000 consulting packages, or $50,000 done-for-you services, webinars outperform virtually every other sales format.

But here's the challenge: traditional live webinars don't scale, you're limited by your available time. Recording presentations once and running them automatically ("evergreen webinars") lets you sell 24/7 without being on camera repeatedly, but specialized evergreen platforms charge premium fees.

WebinarJam and EverWebinar ($499-999/year) dominate the market but require annual commitments with limited attendee capacity. Demio ($42-184/month = $504-2,208/year) focuses on marketing webinars with modern features. Each platform adds hundreds to thousands annually to your marketing stack.

GrooveWebinar provides the solution, it's an automated evergreen webinar platform that plays pre-recorded presentations on demand or on schedule, included in the ScalePlus suite from Scale.gg. Designed for coaches, consultants, course creators, and agencies using automated webinars to sell high-value offers without expensive standalone webinar subscriptions.

In this comprehensive review, I'll explore what GrooveWebinar offers, how it compares to EverWebinar and Demio, who should use it, and how it integrates with the Groove ecosystem for complete automated webinar funnel systems. Plus, I'll explain how TinyEmail enhances webinar promotion and follow-up.

What Is GrooveWebinar?

GrooveWebinar is an automated evergreen webinar platform that plays pre-recorded presentations to prospects on schedules you control, creating the urgency and engagement of scheduled events while you scale sales without time limitations.

Core Philosophy: Webinars as Scalable Revenue Engines

Unlike platforms requiring you to present live repeatedly, GrooveWebinar focuses on automation, record your presentation once, then have it sell for you 24/7 through strategic scheduling and replay management.

Every feature focuses on:

Maximizing attendance: Get registered prospects to actually show up
Driving engagement: Keep attendees watching and participating
Converting sales: Turn viewers into buyers through strategic presentations and offers

Core Features: What GrooveWebinar Can Do

Live Webinar Hosting

Real-Time Streaming: Host live presentations with video, audio, and screen sharing broadcasting to attendees in real-time.

HD Video Quality: Stream in high-definition maintaining professional appearance and clarity.

Screen Sharing: Share your screen demonstrating software, showing slides, or walking through processes.

Presentation Slides: Upload PowerPoint or PDF slides displaying alongside or instead of video.

Multiple Presenters: Add co-hosts or guest speakers with separate video feeds and controls.

Attendee Capacity: Host webinars for dozens to hundreds of attendees (capacity varies by plan).

Recording: Automatically record live webinars for replay distribution or evergreen conversion.

Backup Recording: Local backup recording protects against connectivity issues ensuring you never lose presentation content.

Automated Evergreen Webinars

Pre-Recorded Playback: Record webinar once, then have it play automatically for registrants on schedules you control.

Scheduled Showings: Set specific times/dates webinars "go live" (e.g., daily at 2pm, Tuesdays and Thursdays at 8pm) creating urgency while scaling your availability.

On-Demand Access: Allow immediate viewing when prospects register, or require them to wait for next scheduled showing depending on your urgency strategy.

Simulated Live Experience: Automated webinars can appear "live" with countdown timers, chat messages, and urgency elements making evergreen content feel fresh.

Replay Management: Control replay availability—offer 24-hour replay access, 7-day access, or no replay depending on your urgency strategy.

Rotation: Run multiple webinar variations or presentations in rotation testing different approaches.

Registration and Reminder System

Custom Registration Pages: Design registration pages matching your branding with custom forms collecting attendee information.

Registration Forms: Collect names, emails, phone numbers, or custom questions qualifying prospects before admission.

Confirmation Emails: Automatically send registration confirmations with webinar access links and calendar invitations.

Reminder Sequence: Automated reminders sent at strategic intervals—24 hours before, 1 hour before, 15 minutes before—dramatically improving show-up rates.

SMS Reminders: Optional text message reminders for even higher attendance (when enabled).

Calendar Integration: Add-to-calendar buttons for Google Calendar, Outlook, iCal helping registrants remember and attend.

Registration Limits: Cap attendee numbers creating scarcity and exclusivity when appropriate.

Waitlist Management: Automatically waitlist registrants when webinars reach capacity.

Engagement and Interaction Tools

Live Chat: Attendees communicate via chat asking questions, sharing reactions, or interacting with you and each other.

Q&A System: Separate question queue lets you see and answer questions systematically without chat clutter.

Polls and Surveys: Launch polls gauging audience opinions, qualifying prospects, or increasing engagement through participation.

Handouts: Share downloadable resources, slides, or materials during presentations.

Clickable CTAs: Display buttons linking to offers, resources, or registration pages at strategic presentation moments.

Attention Indicators: See when attendees are active, idle, or have left helping you gauge engagement levels.

Chat Moderation: Control who can chat, delete inappropriate messages, or disable chat for presentation-only formats.

Sales and Conversion Features

Timed Offers: Display special offers at specific presentation moments creating urgency and immediate action.

Countdown Timers: Show expiring deadlines for special pricing or bonuses driving decision-making.

Order Form Integration: Link directly to GrooveSell checkout or order forms for immediate purchase without leaving webinar.

One-Click Purchase: Attendees who've saved payment methods can purchase with minimal friction.

Scarcity Elements: Display limited spots remaining, bonus deadlines, or price increase timers leveraging urgency.

Exit Offers: Present special deals to attendees attempting to leave capturing fence-sitters.

Replay Offers: Different pricing or bonuses for replay viewers versus live attendees incentivizing live participation.

Analytics and Reporting

Registration Tracking: Monitor registration rates, sources, and conversion from traffic to sign-ups.

Attendance Rates: See show-up percentages identifying whether reminder sequences need optimization.

Engagement Metrics: Track average watch time, drop-off points, and peak engagement moments.

Conversion Tracking: Monitor sales resulting from webinars calculating ROI on webinar marketing.

Poll Results: Review poll responses understanding audience composition and interests.

Replay Views: Track how many people watch replays and for how long.

Revenue Attribution: Calculate total revenue generated by each webinar presentation.

Replay and Follow-Up Management

Automatic Replay Pages: Generate replay pages with recorded webinars for attendees who missed live presentations or want to rewatch.

Replay Deadlines: Set expiration times creating urgency—24-hour replay, 72-hour replay, or custom durations.

Replay Delivery Emails: Automatically email replay links to registrants who didn't attend or those requesting replays.

Follow-Up Sequences: Trigger automated email sequences through GrooveMail based on attendance, engagement, or purchase behavior.

No-Show Sequences: Different follow-up for registrants who didn't attend versus those who watched but didn't buy.

Native Groove Ecosystem Integration

GrooveFunnels Connection: Webinars integrate as funnel steps with registration, attendance, and purchase tracking throughout customer journey.

GrooveMail Automation: Registration triggers reminder sequences. Attendance triggers follow-up campaigns. Purchase triggers onboarding. No-shows trigger re-engagement. All automated based on webinar behavior.

GrooveSell Integration: Offers presented during webinars link directly to checkout with proper tracking and attribution.

GrooveMember Access: Webinar recordings can be exclusive member content or webinar purchases can grant membership access.

GrooveAffiliate Tracking: Affiliates promoting webinar registrations receive proper commission attribution for resulting sales.

PipeLeads CRM: Registrants and attendees flow into CRM with engagement data enabling targeted sales follow-up.

This integration transforms webinars from standalone events into automated components of sophisticated marketing systems.

Who Should Use GrooveWebinar?

Perfect For:

High-Ticket Coaches: Sell $3,000-$25,000 coaching programs through educational webinars demonstrating value and handling objections live.

Course Creators: Launch or sell courses through webinar presentations showing curriculum value and testimonials.

Consultants: Present expertise and case studies through webinars converting prospects into consulting clients.

SaaS Companies: Demonstrate software features and value propositions through interactive webinars.

Agency Owners: Showcase results and processes attracting high-value agency clients.

B2B Service Providers: Educational webinars establish authority and generate qualified leads for complex services.

Membership Launches: Use webinars to open enrollment periods for membership programs or masterminds.

Less Ideal For:

Casual Meetings: General team meetings or client calls are better suited for Zoom or Google Meet.

Large-Scale Events: Virtual conferences with 10,000+ attendees need enterprise webinar platforms.

Complex Workshop Formats: Multi-day training programs with extensive breakout sessions require specialized platforms.

Interactive Workshops: Highly collaborative formats with frequent attendee screen sharing work better in meeting platforms.

GrooveWebinar vs. Competitors

GrooveWebinar vs. WebinarJam/EverWebinar

WebinarJam (live) and EverWebinar (automated) ($499-999/year for both) are market leaders.

GrooveWebinar advantages:

Lower Cost: Included in ScalePlus ($994-1,196/year for everything) vs. $499-999 for webinars alone
Both Formats Included: Live and automated in one platform; WebinarJam requires separate EverWebinar purchase
Broader Platform: Get 17+ business tools beyond webinars
Native Integration: Seamless funnels, email, CRM, sales connections

WebinarJam/EverWebinar advantages:

More Mature: Longer development with refined features
Hybrid Webinars: Advanced live/automated hybrid formats
Higher Capacity: Support for larger audiences
Extensive Features: More customization and advanced options

Verdict: WebinarJam/EverWebinar win on advanced features and maturity. GrooveWebinar wins on value within complete platform.

GrooveWebinar vs. Demio

Demio ($42-184/month = $504-2,208/year) focuses on modern marketing webinars.

GrooveWebinar advantages:

Much Lower Cost: ScalePlus includes everything vs. $504-2,208 for Demio alone
Evergreen Included: Automated webinars included; Demio charges more for this
Complete Platform: Entire business ecosystem included
Marketing Integration: Native connection to complete marketing stack

Demio advantages:

Modern Interface: Very clean, intuitive user experience
Reliability: Strong uptime and streaming quality
Engagement Features: Sophisticated polls, handouts, and interaction tools
Analytics: Deeper reporting and insights

Verdict: Demio wins on user experience and reliability. GrooveWebinar wins dramatically on value for complete business needs.

GrooveWebinar vs. Zoom Webinar

Zoom Webinar ($79-3,400/month = $948-40,800/year depending on capacity) extends Zoom Meetings.

GrooveWebinar advantages:

Lower Cost: Dramatically less expensive than Zoom Webinar tiers
Marketing Focus: Built for sales webinars, not general presentations
Evergreen Automation: Automated webinars included; Zoom doesn't offer this
Sales Features: CTAs, countdown timers, offer integration built-in

Zoom Webinar advantages:

Massive Capacity: Support for 10,000+ attendees
Enterprise Features: Advanced controls, reporting, and integration
Brand Recognition: Trusted globally for reliability
Familiar Interface: Most people know how to use Zoom

Verdict: Zoom wins for enterprise scale and general presentations. GrooveWebinar wins for marketing webinars at accessible pricing.

Scaling Webinar Success with TinyEmail

Successful webinars require strategic promotion before presentations and systematic follow-up after—both demanding significant email volume.

Why Webinar Email Campaigns Matter

Registration Campaigns: Multi-email launch sequences promoting webinar registration to your list drive sign-ups.

Reminder Sequences: Multiple reminders (24hr, 1hr, 15min) dramatically improve show-up rates from 25% to 50-70%.

No-Show Follow-Up: Registrants who didn't attend need replay links and encouragement to watch.

Attended But Didn't Buy: Watchers who didn't purchase need nurture sequences addressing objections and presenting offers again.

Purchaser Onboarding: Buyers need welcome sequences delivering products and maximizing satisfaction.

Repeat Webinar Promotion: Promote future webinars to past attendees who didn't buy or previous customers for new offers.

The TinyEmail Advantage

ScalePlus members get special TinyEmail pricing: 200,000 emails per month for just $14.97.

Application to webinar marketing:

Large List Promotion: 10,000 subscribers × 5-email webinar promotion sequence = 50,000 emails for single launch. Multiple webinars monthly = substantial volume. TinyEmail handles affordably.

Reminder Sequences: Every registrant receives 3-4 reminder emails. With 1,000 registrants, that's 3,000-4,000 emails per webinar. Multiple webinars monthly compounds quickly—TinyEmail's capacity covers it.

Segmented Follow-Up: Different post-webinar sequences for attendees vs. no-shows vs. purchasers vs. replay viewers. Each segment needs multiple emails—volume multiplies. TinyEmail absorbs easily.

Evergreen Promotion: Ongoing evergreen webinar promotion to growing list creates constant email volume TinyEmail's 200K monthly allocation handles.

Recommended Webinar Strategy

Use GrooveMail for:

Automated registration confirmations
Countdown reminder sequence
Behavioral triggers (attended, purchased, etc.)
Post-webinar segmented sequences

Use TinyEmail for:

Initial webinar promotion to entire list
Monthly webinar calendar broadcasts
Re-promotion of popular webinars
Scaling promotion as list grows

Combined power: GrooveMail handles automated webinar logistics and follow-up; TinyEmail handles broadcast promotion and scaling. Together they create complete webinar marketing systems.

Pricing: What Does GrooveWebinar Cost?

GrooveWebinar is included in ScalePlus, not sold separately.

ScalePlus Pricing:

Quarterly: $299 every 3 months ($1,196/year)
Semi-Annual: $497 every 6 months ($994/year)

This includes GrooveWebinar plus 17+ other tools: GroovePages, GrooveFunnels, GrooveMail, GrooveSell, GrooveMember, Courses.gg, PipeLeads CRM, and more.

Add TinyEmail (optional but recommended for webinar promotion): $14.97/month ($179.64/year)

Total cost with TinyEmail: $1,173-1,375/year for complete webinar platform, business ecosystem, and promotional capacity.

Value comparison:

WebinarJam + EverWebinar: $499-999/year (webinars only)
Demio: $504-2,208/year (webinars only)
Zoom Webinar: $948-40,800/year (general webinars, not marketing-focused)

GrooveWebinar provides live and automated webinar capabilities within complete business platform at competitive or dramatically lower cost.

Limitations to Consider

Smaller Attendee Capacity: Not suitable for massive audiences (1,000+ attendees) requiring enterprise platforms.

Fewer Advanced Features: Less sophisticated than WebinarJam for complex hybrid webinar formats.

Newer Platform: Less mature than 10+ year old competitors. Some features still developing.

No Standalone Option: Cannot purchase separately; requires ScalePlus subscription.

Learning Curve: Webinar selling strategy itself requires learning beyond platform features.

Getting Started with GrooveWebinar

Step 1: Subscribe to ScalePlus at Scale.gg

Step 2: Access GrooveWebinar from dashboard

Step 3: Decide live vs. automated vs. hybrid approach

Step 4: Create registration page and form

Step 5: Design webinar presentation (slides, demos, offer)

Step 6: Set up reminder sequence in GrooveMail

Step 7: Configure offer links to GrooveSell checkout

Step 8: Test complete experience

Step 9: Promote webinar to your audience

Step 10: Host presentation or set automation

Step 11: Follow up with segmented sequences

Step 12 (Optional): Add TinyEmail for large-scale promotion

First live webinar can be hosted within days. Evergreen automated funnels require more strategic planning and recording.

Final Verdict: Is GrooveWebinar Worth It?

GrooveWebinar delivers live and automated webinar capabilities without expensive standalone subscriptions, ideal for coaches, consultants, and course creators using webinars to sell high-ticket offers.

Rating: 4/5 Stars

Strengths:

✅ Live and automated webinars in one platform
✅ Custom registration pages and forms
✅ Automated reminder sequences
✅ Engagement tools (chat, polls, Q&A)
✅ Sales features (CTAs, timers, offers)
✅ Replay management and follow-up
✅ Native ecosystem integration
✅ Included in ScalePlus suite
✅ TinyEmail partnership for promotion
✅ Analytics and conversion tracking

Weaknesses:

⚠️ Smaller attendee capacity than enterprise platforms
⚠️ Fewer advanced features than WebinarJam
⚠️ Newer platform still maturing
⚠️ Not for massive events (1,000+ attendees)
⚠️ Requires ScalePlus subscription (no standalone option)

Recommended for: High-ticket coaches, course creators, consultants, SaaS companies, agencies, B2B service providers, membership launchers using webinars for sales.

Not recommended for: Casual meetings, large-scale events (10,000+), complex multi-day workshops, or general presentations better suited for Zoom.

Bottom line: If you're paying $500-2,000/year for WebinarJam, Demio, or Zoom Webinar, GrooveWebinar as part of ScalePlus provides live and automated webinar capabilities for less cost within complete business platform.

The platform won't replace enterprise solutions for massive audiences, but for coaches selling $5K programs, consultants selling $10K packages, or course creators selling $997 courses through webinar funnels—GrooveWebinar delivers exactly what's needed without expensive standalone subscriptions.

The TinyEmail partnership enables large-scale webinar promotion to thousands of subscribers for minimal investment, creating complete webinar marketing systems that scale.

Ready to leverage webinars for high-ticket sales without premium platform costs? GrooveWebinar as part of ScalePlus might be exactly what your business needs.

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Disclaimer: This review is based on available information about Groove.cm and ScalePlus. Platform features, pricing, and capabilities may evolve. Verify current details at Scale.gg before purchasing. This review may contain affiliate links, meaning we may earn a commission if you subscribe through our links at no additional cost to you.